Set your fee items. Parents do the rest.
You decide what the school charges, per class and per term. A parent picks their child's items, pays by card or uploads a transfer receipt, and the gate reads clearance off the same balance.
From your fee list to a cleared child.
- Step 01
You list what the school charges
Tuition, bus, uniform, exam fee. Each item is per term or per session, mandatory or optional, and can carry a different price for each class.
- Step 02
The parent requisitions
Mandatory items are already in. The parent adds the optional ones their child needs and submits. That total becomes the amount due.
- Step 03
The parent pays, you confirm
Card payments land on their own. A bank transfer arrives as a receipt in your bursar's queue, and the balance moves when she verifies it.
Nobody charges one flat fee.
Different prices per class. Half the list optional. Most families paying in parts. Your fee structure goes in the way you already run it.
One item, many prices
A JSS 1 uniform and a Primary 2 uniform are not the same money. Give an item a price for each class and it only appears for those classes.
Termly, or once a year
Tuition comes round every term. A development levy does not. Mark which is which and the once-a-session items stop appearing after they are paid.
Instalments, kept apart
Two or three payments against one bill is normal here. Each is recorded on its own, and the balance is whatever is left after the ones your bursar verified.
What proprietors ask about the money.
- Do you hold our money?
- No. Card payments run through Paystack into your school's own subaccount, so they settle to your bank and not ours. You add those details once. A bank transfer never touches us at all: the parent pays you directly and puts the receipt up against the bill.
- A parent paid cash at the office.
- That one is still clumsy, so we will say it plainly. Every payment hangs off the parent's requisition and it is the parent who attaches the receipt, so a cash payment means your office issues a receipt and the parent uploads it. Better you hear that now than in week two.
- Can we hold a child at the gate over fees?
- Only if you switch it on. Fee checking at the gate is off until you turn it on, and you choose the share of the bill that counts as cleared, anywhere from nothing up to the full amount. A new term puts everyone back to uncleared.
Fees touch the rest of the day.
The gate reads the same balance your bursar verified. The notice that fees are due goes out on the thread the class teacher already uses.
See it with your own fee list.
Fifteen minutes, no cost. Bring one term of your own items and we will set them up while you watch.